Baldwin-Wallace
Allies
Gay
and Straight Student Services and Activities
Allies Gay and
Straight Student Services and Activities
We strive to educate others and ourselves about issues concerning the Gay, Lesbian, Bisexual and Transgender, and Straight Community. As a resource we provide support for those who embrace any sexual identity.
1) All
Baldwin-Wallace students are welcome to be members.
2) Faculty,
staff and other visitors are also welcome to become members.
3) Only
students will have voting privileges.
1) Sexual
orientation is not a deciding factor for membership in the organization.
2) Likewise,
assumptions will not be made about the sexual orientation of any members or
visitors.
1) The
name, purpose, time and meeting place of the organization will be placed in
advertisements in the Exponent and other media sources.
2) Potential
members are encouraged to call the staff or student advisor for specific
information pertaining to the organization.
3)
1) Membership
and attendance records will be kept in full by the secretary.
2) Full
voting privileges will be given to those who have been in attendance of no less
than 40% of all meetings per semester.
3) Any
exceptions will be taken into consideration by the staff advisor and the
executive board.
1) Officers
must be regular attendees of all meetings, meaning in attendance of at least
75% of all meetings per semester.
2) Exceptions
to this can be discussed with the staff advisor and the executive board.
3) Officer
candidates must be in good standing with Baldwin-Wallace College, with a GPA of
at least 2.7.
1) An
application, including several short answer questions, will be made available
to all interested members during the Fall semester of each year.
2) The
applications will be read by the staff advisor and any current board members.
3) On
the day of the executive board elections each applicant will explain to the
members at the meeting why they would like to hold an executive board position
in Allies.
4) The
new executive board members will be chosen by secret ballot which will be made
available to all members attending the meeting on that day. Each applicant will be listed on the ballot,
and each voting member can vote for one person in each position. (Refer to Article 3, Section E.) Elections will take place during fall
semester. The new executive board will
be chosen by majority vote and removal will take place by majority vote
also.
5) Announcement
of a new executive board will be made in the first three weeks of Spring
semester.
1) An
executive board member will remain in office for one calendar year.
2) At
the end of the term, board members will be eligible to seek a consecutive term
by following the same application process as other candidates.
3) Any
board member may be removed from office for any of the following reasons: a)
failure to meet requirements of office
b) break of
confidentiality standards
c) breaking of Student
Senate guidelines and/or
d) failure to
regularly attend meetings.
f) unanimous vote of
the executive board
g) decision of the
Administrative Advisor
4) Any
vacant position will be filled through an application and interview process,
overseen by the remaining members of the executive board and the staff
advisor.
5) In
the event of the Director’s resignation or removal, the following steps will be
taken:
a) if
the student advisor position is vacant, the applications will become available
to current executive board members.
b) The
selection will be made by the staff advisor and any executive board members not
seeking the position.
c) The
replacement of the now-vacant executive board position will include an application process and will be offered
to the members in attendance at the meetings.
6) In
the event of an Executive Board Member’s resignation or removal, the following
steps will be taken:
a) By
majority vote of the Executive Board it will be determined whether time and
other possible constraints allows an elected replacement or an appointed
replacement.
b) If
it is determined that an election is to take place, than the applications will
be made available to the general membership.
c) If
it is determined that time or other constraints do not allow for an election
than they executive board will by majority vote and administrative advisor’s
approval will appoint a new replacement
1) The
executive board will have meetings no less than once every week.
2) These
meetings serve to:
a) discuss
current functions,
b) plan
future events, and
c) direct
attention towards any other issues that are directly affecting the organization
and its mission.
d) develop
procedures and policies
3) Minutes
of the meetings will be made available to any member of the organization that
would like them.
1) The
student Director will serve as the head of the executive board and work jointly
with the college advisor.
2) With
the input of the rest of the Executive Board the Director will write the agenda
for Executive and Regular meetings.
3) The
advisors will give approval of all expenses and decisions when concerning the
budget.
4) The
student and staff advisors will also:
a) run
the executive board meetings and the organization meetings
b) work
closely with the rest of the executive board to plan speakers, presentations
and other functions of the organization .
c) assist
other executive board members when needed.
d) Help
the treasurer submit the budget.
e) Oversee
the new executive board selection process
f)
Be available to executive board members and also
to organization members to answer questions.
g) Design
and Maintain the Allies website
1) Serve as Acting-Director at
Executive Board and Membership meeting when asked to do so by the Director.
2) Keep accurate attendance records of all
meetings,
a) thus
determining which attendants are eligible for full membership and voting
privileges.
3) Keep an updated phone, address and e-mail
list that will be available within the bounds of the group,
a) which
will be used in notifying members about the meetings and special events.
4) Keep detailed minutes of all meetings,
a) typing
minutes by themselves or delegating to another member,
b) copying
minutes for each executive board member and the staff advisor, and any member
who wishes to see them.
C. Financial Coordinator
1)
Implement and oversee all fundraising projects
2) Be responsible for management and accounting
of funds.
3) Submit all requests
for expenditures to the student and staff advisors for final approval.
4) Follow all
established Student Senate rules pertaining to funds.
5) Be responsible for
accurate budget records, budget considerations, and hearings; and
6) Write and Submit
the Budget Proposal to Student Senate in the second semesters of each year.
7) Assist
in notifying members about meetings and special events.
D. Lambda Coordinator
1) Be
a liason between Allies and Lambda, which is the support group for gay,
lesbian, bisexual and transgendered students, faculty, and staff on campus;
this will include:
a) notifying
both groups of meeting plans,
b) communicating
decisions made within both groups
2) Act
as the contact person for anyone interested in attending a Lambda meeting
3) Assist
the education chair in planning panel presentations, and
4) Assist
in notifying members about meetings and special events.
5) This
position is appointed by the membership of Lambda and confirmed by the
membership of Allies.
1) Oversee
the Campus Outreach committee,
a) planning
and conducting programs for the group, as well as for residence halls, Greek
organizations, course assistant/resident assistant training, COL-101 courses,
and other courses or organizations as requested.
b) Chairing
Education Panels and Seminars
c) Plan
and design campus publicity and educational materials
2) See
that an advertisement is in the Baldwin-Wallace College Exponent each week, whether completed by
the Publicity chair or delegated to any other member.
3) Maintain
an updated list of the books and other materials currently held in the resource
library.
4) Maintain
a collection of news articles relevant to the organization
5) Assist
in notifying members about meetings and special events.
F. Community Outreach Coordinator
1) Oversee
the Community Outreach Committee
a) attend local community events and meetings
b)
act as a correspondent to other GSAs
c) promote awareness of the organization
d) promote campus-wide functions, such as
speakers, presentations, or special
events sponsored by the group to community media and organizations
2) See
that an advertisement is in the Baldwin-Wallace College Exponent each week and
if necessary appoint someone to regularly complete this task.
3) Assist in notifying members about
meetings and special events.
VII.
Committees
1) Committees
will be formed from interested members of the organization and
2) Committees
will be headed by the appropriate executive board member.
1) This
committee will promote, plan, and conduct educational programs for the group,
in meetings, in the classrooms, in residence halls, and/or for other campus
purposes.
1) This
group will promote the organization’s events and meetings on campus and
elsewhere through:
a) fliers
b) newspaper
advertisements
c) e-mail
messages
d) contacting
other colleges about events on campus,
e) through
other means, and;
2) Keeping the organization updated of
events on other campuses.
D. Social Committee
1) This
group will plan social events for the group, both on campus and elsewhere.
2) This
group will be made up of volunteers who will delegate responsibility within the
group. There will not be an appointed
social committee chairperson.
A. Funding
1) All funds will be obtained through Student Senate, fundraising and any other alternative sources/ donations.
2) The
treasurer will be responsible for overseeing all funds and assuring that the
funds are spent in accordance with Student Senate guidelines.
3) The
staff and student advisors will have final approval of any and all
expenditures.
A. The constitution will be adopted and ratified by two-thirds of all voting members of the organization, the executive board, the staff advisor, and the Student Senate.
B. The
constitution can be altered, amended or otherwise modified with the approval of
two-thirds of all members voting, the executive board, and the staff
advisor.